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Secondments

RESIDENTIAL PROPERTY ADMINISTRATOR

Secondments

  • R00 per month
  • Permanent Senior position
  • Johannesburg
  • Posted 27 Aug 2025 by Secondments
  • Expires in 33 days
  • Job 2620708
Apply Now

About the position

PURPOSE OF JOB

  • Ensure the buildings' occupancy rate is achieved.
  • Ensure the new leases details are captured correctly, and all amendments are put through.
  • Ensure that all Student Accommodation rentals and queries are processed.
  • Fines are billed to student accounts and payments thereof are managed.
  • Arrears are monitored and managed.

KPA'S & KPI'S

Property Administration

INTAKE:

  • PA's to monitor applications when the Website opens.
  • Check on the Applied, reverted and editing applications.
  • Monitor the support email/WhatsApp.
  • Obtain the verification list of students from the Universities.
  • Check on defunded students.

Leasing

  • Vetting of all documents on the Rise Website.
  • Credit checks on prospective students.
  • Ensure all lease information is accurate and updated.
  • Arrange changes of students' details on the Rise website and amend it on PIMS.
  • Reporting on the occupancy levels and vacancies to Management.

Statement Process:

  • Generate lease billings monthly for the building - from the 13th of each month.
  • Statements to be generated by the 20th of every month.
  • Interest billing to be run and checked if accurate.
  • Debit run to be processed and signed by PM.
  • Post batches in PIMS and Great Plains
  • Monitor payment allocations received from students.
  • Create Student Accommodation reconciliation on PIMS when necessary.

Arrear Management:

  • Rental Payments must be made on the 1st of the month.
  • Manage and resolve queries relating to rental payments
  • Issue Letters of demand when required.
  • Calculation of AOD repayments and drafting of AOD's.
  • Facilitate the hand over process for defaulting students.

General

  • Assist Property Manager with compiling of the monthly management reports.
  • Manage account closures.
  • Request refunds of deposits from finance.
  • Administration of refund deposits and entry and exit recoveries.

QUALIFICATIONS AND EXPERIENCE

  • Grade 12 (Matric), Relevant Diploma, Strong Proficiency in relevant computer packages (MS Office) and software package Strong team abilities.
  • A minimum of 5 years' experience in Property Administrator role and Financial accounting experience
  • Customer Service experience
  • Background in Property Leasing
  • Strong Proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA)

Desired Skills:

  • Strong reconciliation skills.
  • Strong Proficiency in relevant computer and software packages.
  • Excellent attention to detail and numerate accuracy.
  • Background in leasing will be advantageous.
  • Ability to relate to student needs.
  • Ability to influence and guide.
  • Very strong communication skills
  • The ability to do follow up on outstanding payments.
  • Innovative thinking and ability to follow process.
  • Dynamic and enthusiastic.
  • The ability to interact professionally with individuals at all levels.
  • Competent time management skills.
  • Be deadline driven.

Desired Work Experience:

  • 5 to 10 years

Desired Qualification Level:

  • Diploma

Apply Now

Secondments

About the agency

Uniquely positioned to address your skills shortages, Secondments specialises in placing high-quality candidates in permanent, contract, project and interim management positions. We believe in creating synergy with our clients by building sound business relationships which enhance our understanding of their business and needs. Using a managed, controlled recruitment process, we are able to match the staffing needs of their organisations with suitably talented secondees. Our pool of professionals have a range of skills, both generic and specialist. These candidates, all of whom have verified education levels and experience, are available from two weeks to longer periods, depending on client needs. And if we do not have exactly the right fit for the role, we will source the best candidate. We are dedicated to providing a seamless, turnkey solution to ensure our clients get the right person, in terms of skill and integrity, at the right time to fulfil their organisational needs. Notwithstanding the name change due to the acquisition of Ernst & Young’s Advisory Secondments business to Secondments, the business has been in existence since 2003. The business was acquired as a going concern with the full staff complement, including all clients. This change broadens the scope of clients that Secondments can offer services to. Following a successful 13-year working relationship with Ernst & Young (EY), Siphiwe Dondolo, Jayson Theron and Carl Endenburg acquired the global audit and advisory firm’s secondment portfolio. Secondments started trading on 1 April 2015 with the full support of the EY Africa Executive Committee. Secondments works across South Africa, Africa, the United Kingdom, Ireland and the United Arab Emirates (UAE). We support our clients through a sophisticated talent pool of associates, working regularly with colleagues across international borders. Our candidates can assist in the finance, risk, IT/technology, human resources (HR), management consulting, operations and supply chain fields – across a number of sectors – including: • Financial Services (Banking, Insurance and Private Equity) • Oil and Gas • Construction • Power and Utilities • Public Sector and Government • Health • Mining and Metals • Consumer Products and Retail • Technology, Media and Telecommunications • Automotive Broad-Based Black Economic Empowerment (B-BBEE) Secondments is a 51% black-owned Level 2 B-BBEE organisation, one of the few specialist recruitment consultancies that are a true Level 2 B-BBEE provider. Eleven per cent (11%) of our company is now in the hands of a Black Ownership Trust, making a real difference to previously disadvantaged individuals. We opted for this in the belief that it would make a significant impact rather than benefit a select few. We are determined not to pay mere lip service to Black Economic Empowerment (BEE). Our Managing Director (MD), Siphiwe Dondolo, owns 40% of the business and was with EY for 9 years prior to moving over to Secondments as a shareholder and as the MD. OUR SERVICES As Secondments, we are confident we have the right combination of people, methodology, best practices and technologies to ensure we deliver seamless, efficient and effective services. These are based on a solid foundation of integrity, excellence, professionalism, best practice and value – delivered to both clients and candidates. Client services We offer the full- service of strategic talent matching ,namely: Permanent placements Executive Search Contract placements Temporary Employment Services Project Placements Interim management position placements Executive Search Our specialised service offerings have evolved in response to our clients’ unique needs for a strategic,customisable,Executive recruitment service whose delivery is executed with excellence in mind throughout the process. Leveraging off our unique networks within the Executive landscape to tap into passive candidates,our experienced recruitment team and proven track record in the industry we are best positioned to assist our clients to fill key positions in the most timeous, professional and efficient manner. Temporary contract staff work under the supervision and direction of our clients. Secondments manages them from a planning, HR, payroll and industrial relations perspective, however, freeing clients from time-consuming administration.

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