PROJECT MANAGER ASSISTANT (3-Year Contract) to be based in Plumstead, Cape Town

About the position

PROJECT MANAGER ASSISTANT (3-Year Contract) 
- OFFICE-BASED POSITION 

Our client, based in the vibrant city of Cape Town, South Africa, have been delivering expert social facilitation services to clients for over 27 years.
They are seeking a detail-oriented and highly organised Project Manager Assistant to join their dynamic team. 

In this role, you will play a vital part in supporting the Project Managers of the social facilitation division and their teams to ensure the seamless delivery of initiatives from start to finish.

Your responsibilities will include coordinating meetings, writing reports, preparing presentations, tracking progress, maintaining accurate documentation, and fostering clear communication between team members and stakeholders.

If you have a passion for organisation, a proactive approach, and thrive in a fast-paced, collaborative environment, this role offers the opportunity to contribute to impactful projects that shape communities and the environment.




THE MINIMUM REQUIREMENTS FOR THE ROLE ARE:
Non-Negotiable Requirements

• A Diploma or Degree in Project Management, Business Administration, or a related field.
• Proven background in project support, coordination, or administration within a project-oriented environment.
• Strong administrative, organisational, and multitasking abilities, with high attention to detail and accurate record-keeping.
• Proficiency in Microsoft Office Suite (especially Excel, Word, and PowerPoint).
• Willingness to work overtime or outside normal business hours when required, with a valid driver’s licence and own reliable transport.

 

 DUTIES WILL INCLUDE:

• Assist the Project Manager in planning, scheduling, and tracking project timelines and deliverables.
• Organise and maintain project files, records, and reports.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate communication and documentation between internal teams, clients, and subcontractors.
• Monitor project budgets and procurement documentation as required.
• Assist with preparing project progress reports and presentations.
• Help manage project risks and issues by tracking updates and resolutions.
• Arrange travel, logistics, and administrative support for project-related activities.
• Proactively follow through on assigned tasks and deliverables, ensuring deadlines are met.
• Identify potential issues or delays early and take initiative to suggest solutions, escalating to the Project Manager when required.

IF YOU HAVE THE FOLLOWING QUALITIES, THEN THIS ROLE IS FOR YOU:
Planning: You organise tasks, resources, and timelines effectively, ensuring deadlines are met and milestones are achieved.
Accuracy: You maintain precision and attention to detail in every document, report, and communication.
Cooperation: You build strong working relationships and collaborate easily with colleagues, stakeholders, and clients.
Adaptability: You stay flexible and adjust smoothly to shifting priorities, timelines, or requirements.
Dutifulness: You take ownership of your commitments and follow established processes without cutting corners.
Initiative: You spot challenges early and take action to solve them without waiting for instructions.
Structuring: You organise information, tasks, and workflows in a way that is logical, clear, and efficient.
Performing Under Pressure: You remain calm, focused, and effective when deadlines are tight or demands are high.

Desired Skills:

• Project Management
• Project
• Excel
• Word
• Powerpoint
• Drivers Licence