About the position
Financial Administration:
Update the project budget and execute monthly cost & projection reporting
Manage account payments for various vendors
Capture Purchase Orders and invoices and resolve and follow up on budget queries
Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before month-end closure.
Support to Manager with monthly cost & projection reporting.
Contract Management Financials - signatory approval process (certain projects only)
Project Administration:
Support to project manager and project team including managing PM diary and assisting with queries from large project team
Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies & risks for reporting and managing purposes on PPO
Communicate & follow up on actions and give daily feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc.
Quality Minute-taking & distribution within 48 hrs (2 days).
Interpretation and update of Project Plans on MS Project, PPO, JIRA or Planner apps.
Accurate reporting according to standards (weekly dashboard & monthly progress reports).
Arrange meetings, venues, catering, equipment set up & removal (mostly virtual)
Diary management: schedule & acceptance of meetings & project specific mail administration.
Keep birthday, telephone or any other registers updated as required by the project.
Create positive influence on morale of project team
Office Administration:
Log equipment breakdowns and infrastructure problems with helpdesks & track progress of calls to completion.
Asset Management for all equipment on project.
Hardware/Software orders on system (Remember 15 working day SLA for delivery)
Onboarding of project resources
Arrange Team Building and project functions
Implement Governance:
Follow the necessary PMO guidelines with regards to documentation & assist with the execution of the project in accordance with the methodology, governance & standards.
* Follow/use standards/processes/templates/filing/archiving guidelines as indicated on MS Teams sites.
Desired Skills:
- Project Administrator
- Asset Management
- Resource onboarding
- PMO Guidelines
- Project Budgets
Desired Qualification Level:
- Grade 12 / Matric
