About the position
Postion Summary:
The National Research Foundation (NRF) seeks to make an appointment for the position of Administrator: Projects and Team, who will report to the Senior Manager: Planning, Monitoring Evaluations and Policies (PMEP) within the Digital Transformation Division
Key Responsibilities:
- Liaise with relevant internal stakeholders to provide and obtain relevant information to support the team Ensure submission and approval of the PMEP reports, policies and plans to oversight structures and authorities Assist with administration and quality assurance procedures for the development of plans, reports and other documents Establish and manage the repository of departmental data and documents in line with departmental procedures Assist with budgeting, supply chain, human resources, traveling of PMEP team and additionally, provide support for the office of the Senior ManagerSupport the PMEP team with project initiation, monitoring and records Support the team in documenting identifying and managing risks that may have an impact on departmental objectives and project deliverySupport the team in preparing PowerPoint presentations for meetings and workshops run by the PMEP departmentMaintain a file of the due process, policies portal and update Policy Index for policy development and maintenance
- Provide logistic support, record, draft and facilitate approval of minutes for Committees Meetings
- Facilitate communication of final NRF Policies and related decisions through appropriate channels and platforms accessible to the target audience
Minimum Qualification:
- Diploma / Advanced Certificate / NQF 6
Minimum Experience:
- National Diploma or Advanced Certificate in project management or business administration or related field (NQF 6)3 Years’ experience in an administrative or project management role providing support to teams or multiple stakeholders
Experience:
- Project ManagementRecords ManagementTechnical office administration Organising meetings and workshopsStakeholder liaisonSCM and Financial administrationGathering and compiling information Compiling meeting minutesGood writing skillsGood communication skillsGood interpersonal skillsProblem solving skillsTime management Computer proficiency with the MS Office Applications, such MS Word, MS Excel, MS Power Point, MS Visio, Outlook, and MS Teams to execute administration tasks
Knowledge:
- Knowledge of the South African Higher Education System
- Knowledge of the National Research Foundation and its mandate
- Knowledge of technical office administration
- Good understanding of Public sector legal requirements pertaining to Supply Chain Management (SCM), PFMA, National Treasury Instructions
- Awareness of functions in corporate governance viz
- Risk, Compliance, Performance and Policy Management, Planning and Monitoring
Additional Notes:
A positive and results orientedHighly developed sense of integrityProfessionalismAssertive and persuasiveSense of urgency relative to time constraintsHigh attention to detailApproachable, and able to engage at all levels from staff to top management. Commitment to quality outputsAbility to work to tight deadlinesEmotional IntelligenceThe NRF website provides more details on the initiatives and activities Applicants should submit a comprehensive CV by registering and apply online through the NRF Recruitment and Selection Portal. Applications should be accompanied by a letter of motivation indicating the applicant·s suitability for the position. The names and contact details of at least three referees should be provided.
Desired Skills:
- Skilled in applied field of position
- Knowledge to be relevant
- Responsible in performing duties
About The Employer:
The National Research Foundation (NRF) is established by an Act of Parliament and mandated to contribute to national development by supporting, promoting and advancing research and human capacity development, through funding and the provision of the necessary research infrastructure, in order to facilitate the creation of knowledge, innovation and development in all fields of science and technology, including humanities, social sciences and indigenous knowledge; and supporting and promoting public awareness of, and engagement with, science. The NRF is a well-established organisation that is highly networked within the knowledge system, nationally and internationally. It is the principal organisation responsible for promoting the national research enterprise and is the primary public funder of postgraduate students and researchers and provider of research infrastructure in the country. It has well-developed, best practice research evaluation and support systems.
