About the position
Purpose of the Role
To ensure the smooth, accurate, and compliant handling of finance, procurement, and administrative support processes across Stores, Distribution Centre (DC), and Head Office. The role requires a strong finance administration background, with hands-on experience in payment processing, banking systems, reconciliations, and accounts administration, while also supporting procurement and operational requirements.
Key Responsibilities
Financial & Accounts Administration
- Load and process payments accurately on the company's banking platform.
- Prepare and process daily COD payments, budget payments, and month-end payments.
- Generate and provide proof of payments where required.
- Perform creditor reconciliations and resolve reconciling items.
- Prepare and process approximately 20 monthly creditor reconciliations.
- Assist with accounts payable administration and supplier account management.
- Raise invoices for tiling allowances and follow up on payments from landlords.
- Conduct 3-month reasonability checks on billing for credit card machines.
- Assist with bank guarantees administration.
- Ensure all financial transactions are processed accurately and in line with company procedures.
Insurance Administration
- Handle and process insurance claims and incident reports.
- Liaise with all relevant parties regarding insurance-related matters.
- Compile and submit weekly insurance reports every Monday.
Procurement & Purchasing
- Obtain quotations and place orders for stores, DC, and Head Office requirements (e.g. labels, pallet wrap, boxes, stationery, and related operational items).
- Issue purchase orders accurately and timeously.
- Complete and submit new credit application forms.
- Pack and distribute store stationery.
- Maintain current store stationery requirements by monitoring OPUS and compiling allocation reports for submission to DC.
Store Support Administration
- Open new stores on Pastel and create the required GL codes according to company requirements.
- Attend weekly new store meetings.
- Coordinate store closure cancellations, including credit card machines, insurance, security, and related services.
- Order and cancel credit card machines and manage related queries and faults
- Perform ad hoc administrative, procurement, and finance-related tasks as requested by the Accountants or Finance Manager.
- Ensure compliance with company policies, procedures, and operational standards.
RequirementsMinimum Requirements
Qualifications
- Grade 12 / Matric (essential).
- Relevant Finance, Accounting, Bookkeeping, or Business Administration qualification advantageous.
Experience
- Minimum 2–5 years' experience within a Finance or Accounts Department.
- Proven experience loading payments on banking systems and processing electronic payments.
- Strong experience performing creditor reconciliations and accounts payable administration.
- Experience working with financial records, supplier accounts, and month-end processes.
- Procurement and purchasing administration experience advantageous.
- Experience using accounting systems such as Pastel, Sage, or similar ERP systems preferred.
Desired Skills:
- project execution plans
- business process modelling tools
- project management tools
- agile methodologies
- SDLC
- supply chain management systems
- MS Office Skills
Desired Qualification Level:
About The Employer:
