About the position
ENVIRONMENT:
A fast-paced and professional financial services environment is looking for a highly organised and proactive Personal Assistant to support senior leadership. This role requires someone who is detail-oriented, resourceful, and able to manage both professional and personal administrative responsibilities with discretion and efficiency.
DUTIES:
Executive Support
- Manage and maintain executive calendars, scheduling meetings and appointments
- Prepare meeting agendas, minutes, and follow-up action items
- Handle correspondence including emails, calls, and memos
Communication & Coordination
- Act as the primary point of contact between the executive and stakeholders
- Screen and prioritise communication
- Coordinate meetings and ensure all logistics and materials are prepared
Administration
- Organise and maintain filing systems (digital and physical)
- Draft, proofread, and edit documents, presentations, and reports
Travel & Logistics
- Coordinate travel arrangements and itineraries
- Manage expense claims, reconciliations, and budget tracking
Personal Support
- Assist with personal administrative tasks and commitments where required
- Run errands and support ad hoc requests
Project & Task Management
- Assist with project coordination and execution
- Conduct research and compile reports
- Track deadlines, deliverables, and outstanding tasks
REQUIREMENTS:
- Proven experience as a Personal Assistant or similar role
- Strong administrative and organisational skills
- Excellent written and verbal communication skills
- Ability to multitask and prioritise effectively
ATTRIBUTES:
- Highly organised and proactive
- Strong attention to detail
- Professional and discreet
- Able to work under pressure in a fast-paced environment
Desired Skills:
- Administration
- Communication
- Organizational Tasks
About The Employer:
A fast-paced and professional financial services environment
