About the position
Payroll Administrator
We are looking for an experienced Payroll Administrator to manage end-to-end payroll processing for approximately 150 employees across multiple companies and regions. The ideal candidate will have strong payroll knowledge, advanced Excel skills, and hands-on experience with payroll systems, ensuring accuracy, compliance, and on-time payments
Key Requirements (Essential)
- Proven experience as a Payroll Administrator or in a similar payroll-focused role
- Advanced Excel skills (Pivot Tables, VLOOKUPs essential)
- Proficiency in Microsoft Office and payroll software (experience with PaySpace highly advantageous)
- Strong understanding of payroll legislation, tax submissions, deductions, and statutory returns
- Excellent numerical accuracy, attention to detail, and time management skills
- Strong communication skills, both written and verbal
- Degree or diploma in Business Administration, Finance, Accounting, or a related field
Key Responsibilities
- Process weekly wages and monthly salaries for approximately 150 employees across 4 companies
- Calculate payable hours, overtime, commissions, bonuses, deductions, and tax withholdings
- Manage electronic timekeeping systems and review employee timesheets
- Process salary payments and ensure all payroll deadlines are met
- Maintain and administer payroll on PaySpace
- Download and prepare monthly wage and payroll reports
Statutory & Compliance Duties
- SANLAM Provident Fund reconciliations and payments
- SANLAM Group Life GRN processing and payment loading
- Load and manage garnishees on banking platforms
- Submit PAYE returns and upload Proof of Payment (POP) on GRN (Parrot & Parrot Interactive)
- Submit SSC (Social Security) returns and POPs – Namibia
- Submit VET Levy (NTA) returns – Namibia
- Submit ITAS PAYE returns and load payments onto ITAS – Botswana
Additional Responsibilities
- Calculate and distribute sales commissions and branch incentives
- Prepare Actuals vs Budget Excel reports and distribute to management
- Manage employee onboarding and terminations, including payroll and SANLAM updates
- Send salary breakdowns to Debtors once salaries are paid
- Respond to employee payroll queries professionally and timeously
- Weekly wage processing every Wednesday, including overtime confirmation and incentive loading
Desired Skills:
- Payroll Administrator
- PAYSPACE
- PAYE
