Litigation Secretary

About the position

Our esteemed law firm client is seeking a highly experienced Litigation Secretary to provide comprehensive administrative support to their busy Litigation Department.

Join a dynamic legal team where you'll play a crucial role in supporting litigation professionals with complex case management and administrative duties. This position offers the opportunity to work on diverse and challenging legal matters in a professional environment.
Key Responsibilities

• Document production including dictaphone and copy-typing of legal documents
• Legal document preparation - typing, formatting and collating notices and pleadings
• Document management - incorporating amendments and ensuring accuracy of revisions
• File management - preparing resource, counsel and client files to exacting standards
• Practice administration including diary management, telephone handling, and message tracking
• Financial administration - preparing pre-bills, billing memos, and client correspondence
• Debt management - managing debtors and liaising with accounts department on collections
• FICA compliance - ensuring all regulatory requirements are met and documented
• Stakeholder liaison with clients, counsel, presiding officers, experts and service providers
• General office administration and personal administrative support

Essential Requirements

• Matric certificate (non-negotiable)
• 7-10 years experience as a legal secretary (essential)
• Advanced MS Office proficiency - particularly MS Word and Excel
• Aderant Expert CMS system knowledge required
• iManage document management system experience

Preferred Qualifications

• Secretarial diploma, legal secretarial diploma, or paralegal qualification
• Standard Bank MyRoof system knowledge (advantageous)

Core Competencies

• Exceptional organizational skills with strong attention to detail
• Outstanding communication abilities - both verbal and written
• Professional discretion and ability to maintain strict confidentiality
• Multi-tasking expertise with excellent time management skills
• Proactive approach with strong initiative and problem-solving abilities
• Pressure management - ability to thrive in high-pressure environments
• Client relationship excellence with strong interpersonal skills
• Reliability and punctuality with demonstrated honesty and integrity
• Collaborative mindset with team-oriented approach

Please note only shortlisted candidates will be contacted

Desired Skills:

• Litigation Secretary
• MS Office
• iManage