Lease Administrator

About the position

Duties & Responsibilities:

Lease administration

• Loading of tenants on new and existing properties.
• Drafting of TAF's, Offers, Lease Agreements and any other required documents.
• Liaison to new / existing tenants until all required documentation received and signed by both parties.
• Lease Audits.
• Submitting Letting Commission for payment.
• Calculate and bill annual turnover rental.
• Calculate and bill annual rates increase.
• Administer Contractual and Ad-hoc tenant billing/adjustments, not limited to - Rental, Tenant Deposits, Bank Guarantees, Insurance Recoveries, Operating Cost Recoveries, soft services recoveries, Exhibitions, AOD's, Write offs.
• Filing of all relevant tenant correspondence and legal documents on billing system.
• Filing of original lease agreements and bank guarantees in fireproof safe.
• Obtain Tenant Installation Tax Invoices and process payment.

Reporting

• Report to Asset Manager on:o Unsigned Leases
  o Leases that expire in the next 6 months
  o Expired Leases
  o Outstanding Turnover Certificates

General

• General administration duties in department.

Minimum Requirements

Education

• Matric
• Good understanding of Lease Agreements in the commercial property industry.
• Computer literacy:o Office 365 with advance excel
  o MRI Property Billing System - advantage
  o DocuSign - advantage
  o LISA - Lead to Lease - advantage

Work Experience

• Minimum of two years of experience in lease administration.

Personal Skills

• Excellent communication skills
• Well organized
• Good Interpersonal skills
• Attention to detail and accuracy.
• Cooperative and willingness to assist others.
• Good Time Management
• Bilingual

Desired Skills:

• Administration
• Lease Administration

About The Employer:

Join a well established company based in Pretoria.