About the position
Our client based in Gauteng is seeking an HR Officer to join their team. Please note that this is a contract position until May 2026.
Administration:
HR Induction:
- Conduct new employee induction
- Complete HR induction checklist and capture
- Arrange pre-employment and exit medicals
- Conduct exit interviews
- Issue departmental induction checklists and job descriptions to new and promoted employees and ensure that it is signed, completed and returned within 3-month probation period
Advisory Service:
- Maintain knowledge of all employment terms & conditions of employment, and related statutory requirements
- Provide on-going advice & guidance to employees & management on employment terms, policies, and administrative requirements
Benefits Administration:
- Co-ordinate member communications for medical aid, and other fund’s, and attend to queries
Long Service Awards:
- Co-ordinate long service awards arrangements, and presentation
Workersforum:
- Co-ordinate and attend monthly workersforum meetings,
- Attend to actions points
- Type and distribute minutes to all parties
- Keep management informed
- Distribute Procare and Health related posters to committee members to place on departmental notice board
General:
- Arrange flowers for Birth/Deaths/Weddings
- Sent out birth/death/wedding notices to staff
RECRUITMENT & SELECTION:
Advertisements
- Actively assist with the formulation of internal & external advertisements, and co-odinate the placement thereof
Screening & Interviews:
- Assist with screening process of applicants, and co-ordinate and personally conduct interviews
- Co-ordinate assessments when required; study & provide input on assessments
- Obtain or co-ordinate obtaining of and discussion around reference checks
- Ensure recruitment database information are captured and up to date
Remuneration
- Assist in obtain remuneration expectations and assist in drafting offers.
- Facilitate discussions on remunerations packages, provide guidance in terms of survey and other information, and obtain mandates from management on salaries & benefits
Payroll communication:
- Inform HR Administrator on an on- going basis of new and pending appointments & terminations.
- Inform HR Administrator of all internal payroll changes
Administration
- Keep track of & report on all staff movements & vacancies to facilitate timeous action and interventions
- Authorise all invoices and ensure payment / Track recruitment expenditure against budget
- Ensure that all recruitment documentation is correctly & securely submitted and filed (personal files, recruitment working files etc
INDUSTRIAL RELATIONS:
IR Knowledge & Communication
- Provide guidance to management & employees on all employment legislation, including but not limited to the BCE Act, LRA, Employment Equity Act
- Ensure communication & lawful compliance by management, employees, and the company
Shop Steward – Management Liaison Committee meetings
- Co-ordinate and attend monthly S/Steward-Management liaison committee meetings
- Generate & distribute minutes, and follow up action points
- Promote & maintain sound relations between the company and the Union
Discipline, Grievances and Sick Leave Counselling’s
- Provide guidance to management & ensure procedures are adhered to
- Personally handle enquiries from time to time
- Record & report on disciplinary enquiries, and ensure that complete records are kept
Skills Development:
Reporting & Monitoring
- Conduct annual training and development analysis with Head of Departments
- Timeous capturing and filing of all monthly internal and legal training records and competencies for SA Division.
- Arrange venues, equipment, refreshments and training material
REQUIRED MINIMUM EDUCATION / QUALIFICATIONS / LICENCES:
- Matric (Grade 12)
- Appropriate HR related Degree / Diploma
- A minimum of 5 years generalist experience of HR,
- Must have had exposure to a broad range of personnel Administration activities & Benefits management, Industrial Relations, Recruitment & Selection
- A good understanding of the HR legislative framework.
- Key personal attributes include initiative, planning & orginisation, thoroughness, urgency, excellent inter-personal skills, integrity, reliability, flexibility, ability to work under pressure.
Please note that only shortlisted candidates will be contacted.
Desired Skills:
