About the position
Location: Midrand
Duration: 5 Months Contract
Salary: R23 000 per month
Start Date: 1 December 2025 or sooner
PRIMARY PURPOSE OF THE JOB
To manage the organisation's fixed assets throughout their lifecycle-from acquisition to disposal-including revaluations and reassessment of useful lives. The role is also responsible for reviewing and updating finance policies, communicating regulatory changes, and maintaining an efficient and organised finance filing and records management system.
KEY RESPONSIBILITIES
1. Asset Management
- Develop and maintain systems, controls, and procedures for accurate fixed asset recording.
- Recommend updates to accounting policies relating to fixed assets.
- Assign asset tags and record acquisitions and disposals in the accounting system.
- Reconcile the fixed asset subsidiary ledger to the general ledger.
- Calculate depreciation and update accumulated depreciation schedules.
- Assess assets for obsolescence and conduct impairment reviews of intangible assets.
- Perform periodic physical asset counts.
- Recommend disposals and support the disposal process.
- Conduct fixed asset-related analysis on request.
- Prepare and present audit schedules for internal and external auditors.
- Represent the company in all fixed asset audit matters.
- Monitor fixed asset expenditure against the capital budget and approved authorisations.
2. Finance Policy Reviews
- Maintain and track all corporate finance policies, ensuring timely reviews before expiry.
- Research updates in finance regulations and facilitate policy reviews within the finance department.
- Update policies to ensure alignment with PFMA and the latest National Treasury Regulations and Instructions.
- Monitor and report policy compliance during weekly MBU meetings.
- Engage with external auditors on policy-related audit issues.
- Address and implement internal and external audit findings.
- Ensure all finance policies remain current, valid, and compliant.
3. Records Management
- Process, scan, and upload records into the digital database.
- Maintain an organised filing system for financial records.
- Manage file access requests and track all movements in a log.
- Conduct annual record purges, archiving or disposing of documents as required.
- Monitor inventory of files and report shortages.
4. Other Responsibilities
- Review new National Treasury Instructions and assess implications for the organisation.
- Draft and distribute communication on regulatory changes to business units.
- Recommend mechanisms to track compliance, particularly for cost-saving initiatives.
- Proofread Annual Reports (WPC, TAS, Productivity SA) for the finance department.
- Perform ad hoc duties as requested by the Finance Manager.
EDUCATION & EXPERIENCE
- Minimum of 5 years' relevant experience in office administration or finance administration.
- Strong proficiency in Microsoft Excel and Word, with the ability to create and maintain spreadsheets and documents.
- Highly organised, methodical, accurate, and detail-oriented.
TECHNICAL COMPETENCIES
- Strong verbal and written communication skills.
- Sound financial acumen and understanding of accounting principles.
- Excellent analytical and problem-solving skills.
- Exceptional attention to detail and accuracy.
- Strong organisational skills with the ability to work independently.
- Customer service orientation.
- Knowledge of internal policies and financial procedures.
- Ability to build positive relationships with internal stakeholders.
- Demonstrates professional and ethical judgement in all interactions.
Desired Skills:
- fixed asset
- fixed accountant
- treasury
