About the position
Job Information
Our client is looking to hire a Financial Manager to take ownership of the day-to-day finance operations of the business — bookkeeping, billing, collections, payments, and payroll — working alongside their Chief Operating Officer and their Group Finance Consultant, who retains oversight of high-level reporting, forecasting, and financial strategy.
This is a hands-on role, not an entry-level position. The company needs a well-experienced financial manager or highly experienced accountant who can run the finance engine room independently and accurately, with minimal supervision, in a fast-paced, high-volume environment.
The company is a fully remote company headquartered in the US. The company operates on American Eastern Time, and this role must cover typical US business hours (9am–5pm ET, Monday–Friday).
Reporting Lines:
- Reports to the Chief Operating Officer.
- Works day-to-day with, and is trained and reviewed by, the Group Finance Consultant.
Responsibilities and/or accountabilities:
- Own the day-to-day bookkeeping in QuickBooks Online, ensuring records are accurate, current, and audit ready.
- Run the monthly customer billing cycle: prepare and issue customer invoices from QuickBooks Online and maintain the monthly billing/deal schedules.
- Manage accounts receivable and collections: send statements and structured reminder/suspension notices, resolve customer billing queries, and manage third-party payment portals (e.g., hotel group AP platforms).
- Manage accounts payable and vendor payments across banking and payment platforms (Chase, Veem, Brex), including payment confirmations and vendor renewals/queries.
- Process payroll end-to-end: US payroll via Paycom and international contractor payments via Veem, including payroll prep, funding, and post-run checks.
- Administer day-to-day and respond to employee queries.
- Run the month-end close: bank and account reconciliations, accruals, and supporting schedules, to an agreed close timetable.
- Prepare intercompany invoices and recharges between group entities (shared services recoupment and agreed cost splits).
- Gather and prepare supporting data for tax filings and estimated payments, working with the company’s external CPA.
- Provide accurate data and schedules to support budgets, forecasts, cash flow reporting, lender covenant reporting, and executive reporting prepared by the Group Finance Consultant.
- Maintain finance process documentation and support continuous improvement and automation of routine tasks (including the planned migration to Sage Intacct).
- Other duties as assigned.
Qualifications and Qualities
- A degree in Accounting or Finance (or equivalent experience).
- 5+ years of hands-on experience running finance operations (bookkeeping through month-end close) experience as a financial manager, senior bookkeeper, or senior accountant.
- Strong working knowledge of QuickBooks Online (required).
- Experience with budgeting and forecasting
- Experience with US payroll, US banking platforms, and/or US tax compliance is a strong advantage.
- Strong Excel skills; comfortable with high-volume billing and reconciliation work.
- Exceptional attention to detail and accuracy — this is a must.
- Ability to prioritize and complete work with little supervision and under tight deadlines.
- Excellent written and verbal communication skills — confident dealing directly with customers, vendors, banks, and external advisors.
- Comfortable working US Eastern Time business hours.
Job Information
Our client is looking to hire a Financial Manager to take ownership of the day-to-day finance operations of the business — bookkeeping, billing, collections, payments, and payroll — working alongside their Chief Operating Officer and their Group Finance Consultant, who retains oversight of high-level reporting, forecasting, and financial strategy.
This is a hands-on role, not an entry-level position. The company needs a well-experienced financial manager or highly experienced accountant who can run the finance engine room independently and accurately, with minimal supervision, in a fast-paced, high-volume environment.
The company is a fully remote company headquartered in the US. The company operates on American Eastern Time, and this role must cover typical US business hours (9am–5pm ET, Monday–Friday).
Reporting Lines:
- Reports to the Chief Operating Officer.
- Works day-to-day with, and is trained and reviewed by, the Group Finance Consultant.
Responsibilities and/or accountabilities:
- Own the day-to-day bookkeeping in QuickBooks Online, ensuring records are accurate, current, and audit ready.
- Run the monthly customer billing cycle: prepare and issue customer invoices from QuickBooks Online and maintain the monthly billing/deal schedules.
- Manage accounts receivable and collections: send statements and structured reminder/suspension notices, resolve customer billing queries, and manage third-party payment portals (e.g., hotel group AP platforms).
- Manage accounts payable and vendor payments across banking and payment platforms (Chase, Veem, Brex), including payment confirmations and vendor renewals/queries.
- Process payroll end-to-end: US payroll via Paycom and international contractor payments via Veem, including payroll prep, funding, and post-run checks.
- Administer day-to-day and respond to employee queries.
- Run the month-end close: bank and account reconciliations, accruals, and supporting schedules, to an agreed close timetable.
- Prepare intercompany invoices and recharges between group entities (shared services recoupment and agreed cost splits).
- Gather and prepare supporting data for tax filings and estimated payments, working with the company’s external CPA.
- Provide accurate data and schedules to support budgets, forecasts, cash flow reporting, lender covenant reporting, and executive reporting prepared by the Group Finance Consultant.
- Maintain finance process documentation and support continuous improvement and automation of routine tasks (including the planned migration to Sage Intacct).
- Other duties as assigned.
Qualifications and Qualities
- A degree in Accounting or Finance (or equivalent experience).
- 5+ years of hands-on experience running finance operations (bookkeeping through month-end close) experience as a financial manager, senior bookkeeper, or senior accountant.
- Strong working knowledge of QuickBooks Online (required).
- Experience with budgeting and forecasting
- Experience with US payroll, US banking platforms, and/or US tax compliance is a strong advantage.
- Strong Excel skills; comfortable with high-volume billing and reconciliation work.
- Exceptional attention to detail and accuracy — this is a must.
- Ability to prioritize and complete work with little supervision and under tight deadlines.
- Excellent written and verbal communication skills — confident dealing directly with customers, vendors, banks, and external advisors.
- Comfortable working US Eastern Time business hours.
Desired Skills:
- 5 + yrs exp
- QuickBooks Online (required).
- budgeting and forecasting
