Debtors / Admin Clerk

About the position

A well-established consulting engineering company is seeking a skilled and detail-oriented Debtors / Admin Clerk to provide accounting, bookkeeping and administrative support to the Financial Manager based in Bellville.

The successful candidate will take responsibility for the full debtors function while assisting with various financial, tender and general administrative duties.

Responsibilities:

• Manage the full debtors function.
• Prepare and issue invoices for all companies and subsidiaries.
• Process and issue credit notes.
• Prepare and distribute debtors statements.
• Follow up on outstanding invoices via telephone and email.
• Perform debtors reconciliations and monthly debtors reporting.
• Prepare and complete tender documentation.
• Prepare PROCSA documentation.
• Complete NHBRC documentation, including Form 2 and Form 4.
• Complete documentation submitted to councils.
• Prepare completion certificates.
• Perform general bookkeeping and administrative duties.
• Provide ad-hoc administrative support as required.
• Relieve reception for approximately one hour daily during the receptionist's lunch break.

Requirements:

• Grade 12
• Relevant accounting qualification (degree, diploma or certificate) essential.
• Minimum 5 years accounting experience.
• Proven experience in an accounting environment, preferably in a Debtors/Creditors Clerk role.
• Sound knowledge of bookkeeping and basic accounting procedures.
• Proficient in Pastel, Microsoft Word and Excel.
• Strong hands-on Excel spreadsheet experience.
• Good numerical aptitude.
• Excellent attention to detail and accuracy.
• Well-organised, professional and courteous.
• Excellent written and verbal Afrikaans and English communication skills.
• Own reliable transport is essential.

Key Competencies:

• Invoicing & Reconciliations
• Bookkeeping
• Pastel & Excel
• Financial Administration
• Tender Documentation
• Attention to Detail
• Organisation & Time Management
• Communication
• Accuracy & Numerical Ability

Desired Skills:

• Debtors Clerk
• Creditors Clerk
• Pastel
• Excel
• MS Office
• Bookkeeping
• Accounting
• Numerical
• Spreadsheets
• Analytical