Commercial/ Legal Secretary

About the position

A specialist law firm offering clients a high level of expertise in Corporate, Commercial, Trust, Tax law and administration of estates is looking to appoint a Commercial/ Legal Secretary.
Requirements:

• Computer literacy: Microsoft Word; Excel; Outlook; An inhouse computer programme is used for drafting of most documents in respect of which training will be provided
• Self-motivated and takes ownership of tasks without needing constant supervision
• Fast and accurate typing; detail-oriented with a strong focus on accuracy and quality of work
• Ability to work at a steady and productive pace, meeting deadlines without unnecessary delays
• Excellent written and verbal communication skills; must be a confident communicator who engages with clients, colleagues and management;
• Professional, reliable and committed to maintaining high performance standards

Document Preparation & Legal Drafting Support

• Draft, format, and proofread
• Agreements and contracts
• Legal correspondence
• Reports, memoranda, and presentations
• Ensure documents comply with legal formatting standards and firm templates
• Track document versions and maintain accuracy

File & Case Management

• Open, organise, and maintain physical and electronic client files
• Ensure all documentation is properly filed and easily retrievable
• Monitor and update case or matter progress
• Archive closed matters in line with firm policies

Client Liaison & Communication

• Act as a first point of contact for clients
• Handle:
• Telephone calls
• Emails
• Meeting arrangements
• Build and maintain professional client relationships

Diary & Practice Management
Manage attorneys’ calendars, including:

• Meetings
• Deadlines
• Court dates (if applicable)
• Coordinate appointments and ensure time is effectively managed
• Track critical deadlines to ensure compliance

Billing & Financial Administration
Assist with:

• Time recording
• Drafting invoices and billing packs
• Following up on outstanding payments
• Assist with the preparation and management of Commercial contracts

Fully bilingual candidate – English and Afrikaans
Experienced mature legal secretary

Please note that if you have not received a response within 14 days of submitting your application that your application was unsuccessful.
However, please keep a lookout on our website, [URL Removed] for available positions which may be inline with your career aspirations.

Desired Skills:

• Document Preparation
• Legal Drafting Support
• File & Case Management
• Legal secretary