About the position
We are seeking a detail-oriented and highly organized Stock Reporting Administrator to provide critical administrative and reporting support within our Risk function. The successful candidate will ensure accurate and timely stock data reporting from all retail stores, supporting stock control, auditing, compliance, and operational decisions making across the business. This role requires strong Excel skills, retail industry experience, and the ability to effectively manage competing priorities and stakeholder expectations.
RequirementsKey Responsibilities
- Collect weekly stock-related data and supporting documentation from all retail stores.
- Verify the accuracy, completeness, and integrity of submitted store reports.
- Compile, analyse, format, and present weekly stock audit and variance reports.
- Follow up with stores to resolve missing, incomplete, or inconsistent data.
- Identify stock variances, irregularities, and trends requiring further investigation.
- Maintain organised and secure filing systems (digital and/or hard copy).
- Assist the audit team with routine and ad-hoc stock audits.
- Capture physical stocktake data and support stock reconciliation processes.
- Liaise with store management and internal stakeholders to ensure reporting deadlines are met.
- Provide general administrative support to the Finance, Audit, and Risk teams.
- Ensure confidentiality and adherence to internal controls, policies, and compliance requirements.
Preferred Qualifications & Experience
- Grade 12 (essential).
- Relevant tertiary qualification (advantageous).
- Minimum 2–3 years' experience in a retail stock control, stock administration, inventory reporting, or similar environment.
- Previous retail industry experience is essential.
- Strong verbal and written communication skills.
- Proven experience working with large volumes of data and reporting.
- Advanced Microsoft Excel skills, including:
- V-Lookups
- X-Lookups
- Pivot Tables
- Data analysis and reporting functions
- Strong problem-solving and analytical abilities.
Key Competencies
- Exceptional attention to detail and accuracy.
- Strong organisational, planning, and administrative skills.
- Excellent time management skills with the ability to meet strict deadlines.
- Proven conflict management and stakeholder engagement skills.
- Ability to prioritise multiple tasks in a fast-paced environment.
- Strong analytical mindset with a proactive approach to problem-solving.
- High level of integrity, professionalism, and confidentiality.
- Proficiency in Microsoft Office, particularly Excel and Word.
Desired Skills:
- Advanced Excel
- Stock Reporting
- Retail Operations
- Inventory Control
- Time Management.
Desired Qualification Level:
About The Employer:
