Administrator Assistant: Strategic Communications (Half-Day position)

About the position

Love keeping things organised? Thrive in fast-paced, purpose-driven environments? Here’s your chance to step into a role where no two days are the same — and where your skills help drive real impact in the conservation sector.

We’re looking for a dynamic Administrator Assistant to join a high-performing Strategic Communications team based in Newlands, Cape Town. You’ll be the go-to person for keeping operations smooth — from managing diaries and travel plans to coordinating events, liaising with service providers, and ensuring marketing materials are ready to wow. You’ll play a key role in making sure projects run on time, budgets are tracked, and every detail is handled with precision.

What you’ll be doing:

• Delivering first-class administrative support to the communications team and Executive Manager
  
  
• Coordinating meetings, workshops, events, venues, catering — and making them run like clockwork
  
  
• Managing travel arrangements (local and international) and preparing itineraries
  
  
• Processing invoices, assisting with budgets, and keeping financial records on track
  
  
• Organising and maintaining filing systems, databases, and office processes
  
  
• Liaising with suppliers, obtaining quotes, and ensuring the best value for spend
  
  
• Guarding confidentiality like a pro
  
  

What we’re looking for:

• At least 5 years’ administrative experience (including financial administration)
  
  
• Relevant qualification
  
  
• Strong written and verbal communication skills
  
  
• Advanced Excel and MS Office proficiency
  
  
• Organisational skills that would impress Marie Kondo
  
  
• Ability to juggle multiple priorities without breaking a sweat
  
  
• Positive, solutions-focused mindset and a love for collaboration
  
  

If you’re ready to put your organisational superpowers to work in a meaningful, impactful environment, we want to hear from you.

Email your CV to [Email Address Removed] or apply directly on our website.

If you don’t hear from us within two weeks of applying, please consider your application unsuccessful.

Desired Skills:

• Administration
• Budget Management
• Diary Management
• Financial Administration
• Travel Arrangements