About the position
Our client, an established investment holding company headquartered in Stellenbosch, is looking to appoint a highly organised and service-oriented Administrative Assistant to join their Property Investments team.
The role will provide comprehensive administrative and property-management support across property, rental, financial, compliance, health & safety, and general office administration. This role requires a mature, detail-oriented individual who can work accurately, discreetly and confidently under pressure.
The successful candidate will support smooth day-to-day operations, assist with regulatory compliance, maintain accurate documentation, and represent the organisation professionally when dealing with tenants, contractors, suppliers and internal stakeholders.
Key Responsibilities
- Assist with property administration, including drafting operator agreements and maintaining property documentation on MRI Property Central / MDA Property Manager
- Support property inspections, maintenance follow-up and compliance administration.
- Maintain safety registers, assist with safety files, inspections, monthly submissions and health & safety documentation.
- Request COID Letters of Good Standing and assist with contractor compliance.
- Assist with scheduling toolbox talks, consultant meetings and incident investigations.
- Manage general office administration, including office supplies, correspondence and telephone calls.
- Digitise and upload documents to MRI MDA and shared drives.
- Assist with rental accounts, monthly billing meetings, quotes and invoices.
- Manage tenant waiting lists and assist with drafting and renewing lease agreements.
- Assist with investigating tenant complaints and supporting tenant relations.
Requirements
- Matric.
- Minimum of 2 years’ strong property administration experience.
- Good working knowledge of Health & Safety requirements.
- Rental and property administration experience will be beneficial.
- Excellent communication skills in English and Afrikaans.
- Strong MS Office skills.
- MRI MDA software experience will be beneficial.
- Strong organisational, interpersonal and problem-solving abilities.
- Ability to work independently, maintain confidentiality and manage multiple tasks and deadlines.
Key Attributes
- Mature, professional and discreet.
- High attention to detail, especially with legal, compliance and administrative documentation.
- Strong document management and filing skills.
- Proactive, accountable and willing to learn.
- Able to work well under pressure and adapt to changing priorities.
- Good data capturing, reporting and communication skills.
- Able to interact confidently with internal and external stakeholders.
Additional Information
- We are committed to fair and inclusive hiring. All suitably qualified applicants are welcome to apply.
- Preference may be given in line with our client’s Employment Equity plan and applicable legislation.
- Applicants must have the legal right to work in South Africa at the time of application.
- Only shortlisted candidates will be contacted. If you do not hear from us within 30 days, please consider your application unsuccessful.
- Please include your current remuneration (CTC), salary expectation, and notice period (optional but helpful for screening).
- By applying, you consent to the processing of your personal information for recruitment purposes in accordance with POPIA.
Desired Skills:
- Health and Safety Compliance
- Maintaining Office Records
- Microsoft Office
- Office Administration
- Property Administration
